Frequently Asked Questions (FAQ)

Welcome to our FAQ page! Below you'll find answers to common questions about the services we offer. For more in-depth information on each service, please click the "more FAQs" link.

General Notary Documents

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Q: What is a general notary document, and what is its purpose?

A: A general notary document is any paper that requires a notary's official signature and seal to verify the authenticity of signatures, administer oaths, or certify copies. This process helps prevent fraud and ensures the integrity of the document. Common examples include affidavits, powers of attorney, deeds, and consent forms.

Q: What forms of identification do you accept for notary services in Florida?

A: Florida statutes specify that we accept current, government-issued photo identification that includes a photograph and signature. This typically includes a U.S. state driver's license or ID card, a U.S. passport, a foreign passport with a U.S. visa, or a U.S. military ID. The ID must be unexpired.

Q: How do I schedule a general notary service, as you are a mobile notary?

A: As a mobile notary service, we come to your preferred convenient location in the Central Florida area. To schedule an appointment, simply call or text us, or use our online booking form. This ensures a notary is available at your desired time and place, minimizes your wait, and allows us to prepare for your specific document needs. We do not operate from a physical office location.

Online Notarizations

(Remote Online Notarization - RON)

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Q: What is Remote Online Notarization (RON), and when will you begin offering it?

A: Remote Online Notarization (RON) allows you to get your documents notarized entirely online via a secure audio-visual conference from anywhere in the world. You and the notary are in different physical locations. We are excited to begin offering RON services starting mid-July 2025, providing you with even more convenience for your notarization needs. RON is legal and widely accepted in Florida.

Q: What technical requirements do I need for an online notarization session?

A: To participate in an online notarization, you'll need a computer, tablet, or smartphone with a webcam and microphone, a stable internet connection, and a valid government-issued ID (like a Florida driver's license or U.S. passport). You may also need to download a specific app or use a web-based platform provided by our service.

Q: Is online notarization secure, and how is my identity verified?

A: Yes, RON is highly secure. Our platform uses multiple layers of security to verify your identity, including knowledge-based authentication (KBA) questions (questions only you should know based on public records) and credential analysis of your ID. The entire session is securely recorded and often tamper-sealed for added protection.

Apostille Agent Services

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Q: What is an Apostille, and when would I need one?

A: An Apostille is a certification issued by a designated authority (in Florida, usually the Florida Department of State) that authenticates the origin of a public document (e.g., birth certificate, marriage certificate, diploma, power of attorney) for use in another country that is a member of the Hague Apostille Convention. You need one when presenting official Florida documents abroad in a Hague Convention country.

Q: What types of documents commonly require an Apostille in Florida?

A: Many types of Florida-issued documents may require an Apostille. The most common include birth certificates, marriage certificates, death certificates, divorce decrees, educational diplomas and transcripts, corporate documents, and documents that have been notarized by a Florida notary public (such as powers of attorney or affidavits).

Q: What is the process for obtaining an Apostille for my Florida document through your mobile service?

A: As a mobile service, we can pick up your documents at a mutually agreed-upon convenient location, ensuring they are properly prepared and notarized (if applicable). We then handle the submission and retrieval from the Florida Department of State for the Apostille certification. We simplify the often complex state submission process for you.

Wedding Officiant Services

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Q: What areas do you serve as a wedding officiant in Central Florida?

A: We primarily serve the surrounding communities in Seminole and Orange Counties. As a mobile service, we travel to your chosen wedding venue. We are willing to travel further for an additional fee, as we serve as a wedding officiant in the surrounding areas of Hillsborough County and the Tampa area one weekend each month. so please inquire if your location is outside this range.

Q: Can you help us personalize our wedding ceremony and vows?

A: Absolutely! We believe your wedding ceremony should reflect your unique love story and personalities. We offer consultations to discuss your vision, provide ceremony script templates, and work collaboratively with you to incorporate personal anecdotes, readings, and custom vows that truly resonate with you as a couple.

Q: What are the legal requirements for getting married in Florida, and do you handle the marriage license?

A: In Florida, you need to obtain a marriage license from a County Clerk of Court (e.g., Seminole County Clerk of Court). There's typically a 3-day waiting period for Florida residents unless you complete a premarital course. We do not obtain the license for you, but as your officiant, we will properly execute the license during your ceremony and ensure its timely return to the Clerk of Court for official recording, fulfilling the legal requirements.

I-9 Employment Verification

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Q: What is an I-9 Employment Verification, and why might I need a third-party mobile notary for it?

A: The Form I-9, Employment Eligibility Verification, is a federal form mandated by the U.S. Citizenship and Immigration Services (USCIS). Employers use it to verify the identity and employment authorization of individuals hired for employment in the United States. You might need our mobile notary service if your employer doesn't have a local office or if you're a remote employee and the employer authorizes an "Authorized Representative" to complete Section 2 on their behalf. We travel to you for this verification.

Q: What documents do I need to bring for an I-9 verification with an Authorized Representative?

A: You must bring original, unexpired documents from the List of Acceptable Documents (List A, or a combination of List B and List C) found on the Form I-9. Common documents include a U.S. Passport (List A), or a Driver's License (List B) combined with a Social Security Card (List C). We cannot accept photocopies or expired documents.

Q: As the employee, what is my role during the I-9 verification process with you?

A: Your role is to accurately complete and sign Section 1 of the I-9 form (before meeting us, if possible), and then present your original, unexpired identity and employment authorization documents to us. We, as the Authorized Representative, will then examine your documents, verify their authenticity, and complete Section 2 of the form on behalf of your employer. We cannot provide legal advice or determine your employment eligibility.

Trust Delivery Agent

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Q: What exactly does a Trust Delivery Agent do, and why is this service important?

A: A Trust Delivery Agent provides the crucial service of securely and physically delivering original trust documents to the designated parties (e.g., trustees, beneficiaries) after a trust has been established. This service is important because it ensures proper acknowledgment of receipt, helps establish a clear chain of custody for sensitive legal documents, and can be vital for the trust's proper administration and validity.

Q: Is a Trust Delivery Agent the same as an Estate Planner or an attorney?

A: No, a Trust Delivery Agent is distinct from an Estate Planner or an attorney. While our service supports the estate planning process by ensuring documents reach their intended recipients, we are not attorneys and do not provide legal advice, draft trust documents, or offer guidance on estate planning strategies. Our role is strictly limited to the secure, documented delivery of the pre-existing trust documents.

Q: What information or documents do I need to provide for mobile Trust Delivery Agent services?

A: You will need to provide the original trust documents that require delivery, along with clear instructions detailing who needs to receive them, their contact information, and any specific requirements for acknowledgment of receipt. As a mobile service, we will coordinate convenient pick-up and delivery locations with you. We will also need information regarding the establishing attorney or financial planner, if applicable, to ensure smooth coordination.

Estate Planning Notary Services for Estate Documents

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Q: What types of estate planning documents can you notarize as a mobile notary?

A: We can notarize a wide range of estate planning documents once they have been prepared by a legal professional. This commonly includes Last Wills and Testaments, Revocable Living Trusts, Durable Powers of Attorney, Healthcare Surrogate Designations, Living Wills, and Homestead Declarations. As a mobile notary, we travel to your preferred location in the surrounding areas of Central Florida (Seminole/Orange County areas) and Tampa Florida (Hillsborough County) for these sensitive documents, ensuring proper identification and witnessing (if required).

Q: Do you offer legal advice or help me draft my will/trust?

A: No, as notaries, we are strictly prohibited from practicing law or providing legal advice. We cannot draft, interpret, or advise on the content or implications of your estate planning documents. You must consult with a qualified Florida estate planning attorney to prepare your will, trust, or any other legal estate planning documents. Our role is solely to authenticate signatures and administer oaths.

Q: What are the benefits of using a mobile notary for my estate planning documents?

A: Using our mobile notary service for your estate planning documents offers significant benefits, especially if you are homebound, in a medical facility, or prefer the convenience of having services brought to you. We travel to your home, office, hospital, or assisted living facility in the surrounding areas of Central Florida (Seminole/Orange County areas) and Tampa Florida (Hillsborough County), saving you time and providing a comfortable, private setting for the notarization of these important papers.

Fingerprint Services

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Q: What types of fingerprinting services do you offer as a mobile service?

A: We provide traditional ink fingerprinting services on standard fingerprint cards (FD-258 or similar). As a mobile service, we travel to your location in the surrounding areas of Central Florida (Seminole/Orange County areas) and Tampa Florida (Hillsborough County) to complete these prints. This method is often required for various purposes, including out-of-state background checks, professional licensing (e.g., nursing, real estate in other states), immigration applications, adoption processes, and certain federal government requirements. We do not offer live scan digital fingerprinting.

Q: What do I need to bring with me for ink fingerprinting?

A: You will need to bring a valid, government-issued photo identification (such as a Florida driver's license or U.S. passport) and any official fingerprint cards provided by the requesting agency or employer. We do not supply blank fingerprint cards, so please ensure you bring the correct ones.

Q: What happens if my fingerprints are rejected by the requesting agency?

A: While we take great care to produce clear and accurate ink fingerprints, rejections can occasionally occur due to various reasons beyond our control (e.g., poor quality of card provided, issues with agency processing). If your fingerprints are rejected due to the quality of our prints, we will re-fingerprint you at no additional charge, provided you return with the official rejection notice.

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Disclaimer:

Here at Remarkable FL Notary, LLC, as notary public's we are authorized to perform notarial acts only.

We are not permitted to give legal advice, explain legal terms, or provide instructions on how to complete documents.

For legal clarification or assistance, please seek advice from a licensed attorney, lender, title company, or other relevant legal professional.